Travel

As an employee, you are entitled to compensation when you, on Linné University's behalf, go on a business trip. Governing rules for the compensation levels are available in the Terms Agreement relating to the deductible (tax-free amounts) in Chapter 12 of The Income Tax Act, IL, as well as the local agreement.
All employees fill out expense claims directly in Primula. Travel expenses in paper form are no longer accepted, only for external parties (see appendices).


When you choose to drive your own car for a business trip, the following applies in our travel insurance policy:

2:11 Deductible protection
When damage occurs during a business trip to the traveller's personal car or motorcycle (does not apply to a rental car), the deductable is covered via the traffic or vehicle damage insurance/warranty at a maximum of 6000 SEK, provided that the damage has been cleared via the car’s insurance, and
• that the damage cost does not exceed the deductable and
• that the deductible cannot be replaced of another.
The cost of a rental car during the time your car is being repaired is not compensated for. Loss of a bonus or the equivalent is not replaced.
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New travel documents for rail travel between Kalmar and Växjö in 2019
The system for how train journeys between Växjö and Kalmar works is the same as in 2018. New for this year is that you pick up your finished, printed travel documents at your department’s/unit’s office or at the Info Centre. You fill in the documents as usual and then your superior signs and stamps them.
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Keep track of the security situation when travelling abroad
Note that the Ministry of Foreign Affairs (UD) may advise against travel to countries or areas with regard to the current security situations. Current information is available on the Ministry's website - Foreign Office advises against travel.
Please note! If you book your trip through our travel agency called Lingmerths, they have information about what advice currently applies.
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Lingmerths books our trips
Linnaeus University currently uses Lingmerths as its supplier when it comes to booking travel. Via Lingmerths, you can book your trip online, via personal assistance or via a simple booking form.
To make it as easy and secure as possible to book travel, Lingmerths invites all employees to register their own traveller profile with them. This means you save time by only needing to fill in your personal and employment details once via a form and the data is then stored and easily accessed upon every booking you then make.
Learn more about Lingmerths.

medarbetare.lnu.se/working-at-lnu/travel/to-book-a-trip
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Time of submission for travel expense report
If the employer does not decide otherwise, the right to compensation according to this Agreement for a particular month expires if the travel expense report has not been filed within one year after the end of the month in question. (Terms of Agreement, Chapter 10 § 11).

Travel abroad
A traveller must submit an expense report to the university as soon as possible and no later than three months after the trip or ordinance has been completed.
(Foreign Travel Agreement, § 10).

Questions?
If you have further questions, please contact the Office of Human Resources.

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