Updated at 13:50 on 30 March
General advice in short
- Follow the recommendations from the authorities.
- Stay at home if you show any symptoms of a cold or a respiratory infection, even if the symptoms are mild (the central government will pay sickness benefit for the first day of sickness).
- Wash your hands frequently with soap and hot water.
Links to FAQs and more information
- FAQ for members of staff (further down this page)
- FAQ general questions (further down this page)
- FAQ for the University library (in Swedish)
- Links to other Swedish authorities (further down this page)
- Information and the latest news from Linnaeus University on account of the coronavirus
- The coronavirus and covid-19: Information and FAQ for students
How come we are not consistent throughout the entire university? Why do some colleagues work at home, while others are present at work?
The manager responsible for an organisation must decide on how the activities are organised and where the work is to be conducted. It is the nearest manager who is responsible for deciding whether the work should be carried out at work or at home, in whole or in part. It is important that the manager and the member of staff reason together on the prerequisites for possible homework and the needs of the organisation, and find agreements that work in the organisation in question.
This means that decisions that are made may be different as the conditions vary throughout the university, as well as the needs and the prerequisites of individuals vary.
What applies for travel?
- Travel abroad: The Ministry for Foreign Affairs has advised against all travel to other countries. This applies until 14 April 2020.
- Travel to Sweden: The government has decided to stop all travel to Sweden from countries outside the EU, EES, and Switzerland. Travel to Sweden from other EU countries is, thus, permitted but should, according to The Public Health Agency of Sweden, be carefully considered in order to not contribute to transmission of the virus.
- Travel within Sweden: The Public Health Agency of Sweden urges everyone to carefully consider all travel. We have spread of the coronavirus within society in Sweden and it is urgent that we slow down the pace of this spread from one area to another. In practice, this means that commuting from one city to another for work should be avoided and work should be carried out from home. In case some part of the work cannot be carried out at a distance, a dialogue should be initiated between manager and member of staff to find a solution.
- Travel to Växjö/Kalmar to take part in interviews or different types of meetings should be avoided. In case recruitment or a meeting cannot be postponed, Zoom should be used. Contact your HR partner for recruitment support. Contact your manager for other meetings.
- Travel between Kalmar and Växjö: The Public Health Agency of Sweden urges everyone to carefully consider whether the travel we do is necessary. Travel that is not necessary should be avoided in order to limit the risk of transmission of the virus. Also travel between our two cities is comprised by this; that is to say, non-necessary travel should be avoided. If needed, consult your nearest manager.
What is my responsibility as a member of staff at Linnaeus University?
Follow the recommendations from the authorities. Stay updated!
- Stay at home if you feel ill and show symptoms of a respiratory infection or have a fever. Avoid social contact until 48 hours after you have stopped showing any symptoms.
- Avoid non-necessary travel, also within the country. Avoid places where many people gather.
- Be careful with your hand hygiene, keep a two-meter distance at meetings with other people, cough and sneeze into to bend of your arm.
Linnaeus University follows the recommendations from the authorities. This means that Linnaeus University continuously makes decisions that affect our operations and that we must work in other ways than what we are used to. As a member of staff, it is your responsibility to stay updated and follow the instructions given to you by your nearest manager. If you have any questions, contact your manager.
During an ongoing business trip, I have encountered problems fulfilling the purpose of the trip since operations in the country is shutting down. I would like to return home as soon as possible. What applies?
When on a business trip, you are entitled to salary and the normal compensation that applies for business trips also if it is difficult to carry out the work that was planned. During the period of time when the Ministry for Foreign Affairs advises against travel to the country in question, the Swedish state business travel insurance covers certain costs, like, for instance, additional costs for changes to a return flight reservation. Contact Falck Global Assistance on phone: 00468-587 71 749 or email firstname.lastname@example.org. Also register on Svensklistan [the Swede list] in case you have not already done this.
I am on a holiday trip abroad and cannot return home due to travel restrictions in the country that I am in. What applies?
For a person who is on vacation and cannot travel back home, the regulations state that a salary deduction should be made. Since the member of staff has not caused this or been able to affect the situation and the resulting absence, the absence should not be considered negligence. If you wish to take out vacation days instead of having a salary deduction, you and your manager can come to an agreement on this. Have a dialogue with your manager about the situation. Apply for vacation, alternatively leave of absence, for the extra days in Primula.
In case you have become ill or is waiting for test results on whether you are a disease carrier, that is to say, has Covid-19, a doctor’s certificate is required. Reimbursement for disease carrier alternatively sick pay then applies, depending on your condition. You register this in Primula. Learn more at the question “What applies if I become ill”. In case the member of staff can provide a doctor’s certificate when returning home, the reimbursement shall be adjusted retroactively.
Is it ok to use Linnaeus University’s envelopes in the yellow mailboxes if you work from home?
Now that many members of staff work from home, we would like to inform you that it is NOT allowed to use Linnaeus University’s envelopes in the yellow mailboxes. As we use prepaid envelopes the bar code is only valid as postage when collected from the university’s facilities or when delivered to PostNord’s company centre. In Kalmar, this is located at Lorensbergsleden 1 and in Växjö at Ljungdalsgatan 4A.
Final delivery time each day at our internal post offices is 15:50 (Pedalstråket 13 in Kalmar and main building, ground floor in Växjö). If you have any questions, please contact our internal post office at Linnaeus University.
For how long will this changeover last?
It is, naturally, very difficult to predict how the spread of the virus will develop. In the vice-chancellor’s decision from 17 March, it is stated that the decision to switch over to web-based teaching and examination applies, in the first place, until 30 August. However, this is a formal date which is meant to be reassessed as the development changes. If and when the situation and the recommendations change, this decision will, of course, be reevaluated.
What applies when a school closes?
Members of staff can use parental leave in case they have parental leave days left. You can also apply for leave of absence without pay or apply for vacation days. Care of sick child cannot be used due to a school or pre-school closing down.
What applies for members of staff who need to stay at home to care for a sick child?
You register Care of sick child as usual in Primula and with the Swedish Social Insurance Agency. You cannot register Care of sick child due to a school or pre-school closing down.
On 19 March, the Swedish Social Insurance Agency informed that the requirement for a doctor’s certificate to care for a sick child has been adjusted. More information about this here.
What applies if I become ill?
You should register a sick report in Primula as usual.
During a certain period, the employer will not require that members of staff provide a doctor’s certificate for day 8–14 of their sick pay period in order to be entitled to sick pay. The decision applies when you have become ill as from 4 March, 2020. The decision applies until 31 May, 2020, which means that sick leave for day 8–14 of the sick pay period that takes place up until 31 May, 2020 is covered by the decision. If, for instance, day 10 of the sick pay period is 1 June, 2020, the requirement to provide a doctor’s certificate for this day applies.
In case you are ill for longer than 14 days, your case is transferred to the Swedish Social Insurance Agency as usual. From 27 March, a doctor’s certificate is required from day 22 of the sick period. This also applies to those who are already on sick leave. From day 22, a doctor’s certificate must be presented. Take part of their information on forsakringskassan.se.
As for the qualifying day of sickness, a person who has been ill will have to apply with the Swedish Social Insurance Agency for reimbursement for the deduction made for the qualifying day of sickness. Other than that, employers have been instructed to make deductions for sickness just as usual.
(NOTE: The Swedish Riksdag is expected to make its decision in the beginning of April and not until then will the Swedish Social Insurance Agency be able to handle applications for reimbursement for deductions made for the qualifying day of sickness.)
What applies for me as a member of staff if I am instructed by a disease control doctor to place myself in home quarantine?
A person who has been placed in quarantine by a disease control doctor due to infection or risk of infecting others, should provide a certificate confirming this to the employer.
In case you do not have reduced working capacity, you should consult your manager concerning whether your work can be carried out from home. In case your work cannot be carried out from home, the regulations on quarantine allowance are applicable. At state authorities, quarantine alowance is applied through time off for the disease carrier without salary deduction when an employee is absent from work with support in the Communicable Diseases Act. In order for the regulations to be applicable, a decision from a treating physician, disease control doctor, or the equivalent is required. In Primula, you report this as absence under Leave of absence/Smittbärare [Disease carrier].
If you are ill or become ill and not capable of working, you should report sick as usual in Primula. Reimbursement is given in accordance with the Sick Pay Act. Due to the new Coronavirus, special rules apply to the deduction made for the qualifying day of sickness and the requirement for a doctor's certificate for illness. For information on what applies, see the question ”What applies if I become ill?”.
We have students/members of staff who have just been informed that they have Covid-19. What happens now?
Disease control doctors and the health care services are responsible for contact tracing and making sure that measures are put in place. We keep in touch with the health care services and follow their recommendations. Other than that, we refer to the general recommendations that everyone should follow in order to limit the spreading of the disease.
Will we cancel any larger events or conferences during spring?
On 28 March, the government passed a ban on holding public gatherings and public events with more than 50 participants.
For Linnaeus University, this means that a number of arrangements will have to be cancelled or postponed. Right now, work is underway to make a compilation of which events are planned and which are affected.
How is the coronavirus transmitted? (Can it be contageous to use a public computer or borrow a book, for instance?)
The coronavirus that causes Covid-19 spreads mainly via contact with respiratory droplets or secretions from the respiratory tract. Transmission via droplets happens when an infected person coughs or sneezes. The virus can also spread from person to person via physical contact.
It is still unclear whether so-called indirect contact contamination, that is, spreading via droplets that land on surfaces or objects, has any significance for the spread of Covid-19.
You can decrease the risk of transmission by keeping your hands clean and avoiding touching your face, and by keeping a distance from people that are ill.
(Source: The Public Health Agency of Sweden)
How long is the incubation period for the coronavirus?
The incubation period is usually estimated to be 2–14 days before signs of disease. Most people become ill after about 5 days. Occasional cases may deviate from these patterns.
Knowledge about the new coronavirus is added every day and we follow the knowledge situation closely. If new information based on facts emerge that give us reasons to change our assessments, we will communicate this. The Public Health Authority cooperates closely with the WHO on these issues.
(Source: The Public Health Agency of Sweden)
What can I do to avoid being infected/infecting others?
(Source: The Public Health Agency of Sweden)
How does the university management face the virus issue?
Linnaeus University has a crisis management group that works with questions relating to the coronavirus and this group closely monitors the development. The university follows the recommendations from The Public Health Agency of Sweden and the Ministry for Foreign Affairs concerning the coronavirus and the disease Covid-19.
The crisis management group consists of the university director and the departmental managers from the HR Office, the Communications Office, the Office of Student Affairs and the Executive Office. The group primarily keeps track of the latest recommendations from The Public Health Agency of Sweden and the Swedish Ministry for Foreign Affairs, and continuously updates this FAQ.
How are the premises kept tidy?
Cleaning is carried out according to ordinary routines.